Finance and Office Manager (Xero, HR & Operations)

• Be the person who keeps everything running efficiently
• Improve systems and reduce manual processes over time
• Shape a role that fits your working style and availability

About the role

We’re looking for a highly organised and detail-oriented Finance and Office Manager to keep the organisation running smoothly behind the scenes.

This is a hands-on role responsible for finance, HR support, office systems, and day-to-day operations. You’ll work closely with senior leadership and play a key part in ensuring everything functions efficiently - from payroll and reporting, accounts processing, through to systems and staff support.

If you enjoy bringing order to complexity, improving systems, and being the person who “makes things work”, this role is for you.

We are open to flexibility in hours and working arrangements, and welcome applications from candidates seeking a role that fits around other commitments. 

About the organisation

Our client is a fast-paced, mission-driven organisation working on public policy and advocacy campaigns. Their team is small (15 staff), high-performing, and moves quickly - which means strong systems and reliable operations are critical to their success.

What you’ll be doing

You’ll take ownership across three key areas:

Financial management

• Managing payroll, GST, PAYE, and financial processes (Xero or similar)
• Preparing monthly reports and supporting budgeting and cashflow management
• Coordinating year-end accounts with external accountants
• Maintaining accurate financial records, reconciliations and compliance

 Office management

• Managing office systems, filing and day-to-day operations
• Supporting staff with administrative and logistical tasks
• Managing supplier relationships, subscriptions and asset registers
• Identifying opportunities to improve systems and automate processes
• Board support, minute taking and board and monthly financial reporting

HR management

• Supporting HR processes (coordinating contracts, reviews, onboarding/offboarding)
• Ensuring staff follow IT, security, and organisational procedures

What we’re looking for

• Experience in finance administration (payroll, GST, accounts payable/receivable)
• Strong attention to detail and a high level of accuracy
• Confident using a range of systems, especially accounting software (e.g. Xero) and CRMs
• Strong digital skills and comfort with modern tools (including AI)
• Highly organised with the ability to manage multiple priorities
• Comfortable working in a fast-moving environment
• Proactive and able to work independently
• Confidence and maturity

Nice to have (but not essential):

• Experience in a nonprofit, advocacy, or political environment
• Interest in public policy or current affairs

Why this role might suit you

• You take pride in keeping things running smoothly and efficiently
• You quickly learn new systems and look for better, smarter ways of working
• You’re confident taking ownership and working independently
• You’re returning to the workforce or looking for a role with real responsibility and flexibility

What they offer

• A supportive, flexible working environment
• A varied role with real responsibility
• The opportunity to work in a mission-driven organisation
• A small, high-trust team

How to apply

Send your CV and a cover letter to Nikki Walshaw by Thursday 7 May 2026. 

A position description is available on our website at mclaren.co.nz or call us on 04 499 1069.

Once applications have closed, we will commence the shortlisting process, which can take up to two weeks. We will be in touch with you regarding your application during this time.