National Office Administrator

Make a lasting difference:

Hospital Chaplaincy Aotearoa provides compassionate spiritual care across Aotearoa New Zealand’s public hospitals. We are seeking a capable and organised National Office Administrator to support our small, friendly Wellington-based National Office team.

About the Role:

You will be the first point of contact for the organisation and provide administrative support across reception, meetings, communications, HR coordination, and database maintenance.

Key focus areas include:

• Welcoming and responding to enquiries (phone, email, visitors).
• General reception and office administration.
• Administrative support for the Chief Executive, National Office, and leadership team.
• Managing calendars, shared inboxes, records, and office supplies.
• Supporting recruitment administration, onboarding tasks, and personnel record‑keeping.
• Basic finance and procurement support.
• Assisting with communications, newsletters, website updates, and event coordination.
• Maintaining databases (including Infoodle) and supporting data quality.

About You:

You bring strong administrative capability, a calm and organised manner, and a warm, service‑focused approach.

You’ll have:

• 3–5 years’ administration and reception experience.
• Strong written and verbal communication skills.
• Solid computer literacy (Microsoft 365; CRM use an advantage).
• Excellent organisation and attention to detail.
• Ability to manage competing priorities and work proactively.
• A personal faith that aligns with the mission and values of Hospital Chaplaincy Aotearoa.
• Respect for diverse cultures and understanding of, or willingness to learn, Te Ao Māori.

Desirable: Experience with Infoodle and i-Payroll; advanced Excel skills.

Why Join Us:

·         Purpose-led work supporting chaplaincy services nationwide.

·         A supportive, values-based team environment.

·         Varied, meaningful, people-centred work.

Apply with your CV and a cover letter explaining why you’re interested in this role and the strengths and relevant experience you would bring.
If you have any enquiries, feel free to reach out to manager@hospitalchaplaincy.org.nz. Applications close 27 March 2026.