Auckland, New Zealand (Office-based)
We are a registered charity that makes systems to improve medicine availability for low & middle income countries. Our software is used in about 40 countries. We strongly prefer candidates who share our vision and values, which you can find out more about on our web site https://msupply.foundation
Part-Time – 4-5 days per week, 5 hours per day (20-25 hours per week) flexible on how this works, but will need to be in office minimum 4 days a week
Finance Manager
The Office & Payroll Administrator is responsible for the efficient day-to-day administration of the mSupply Foundation office. This is a hands-on, operational role focused on payroll processing, personnel administration, travel coordination, and maintaining organised office systems.
The role supports both New Zealand-based and international staff and contractors and ensures all employment documentation, payroll processes, and travel logistics are managed accurately and in compliance with relevant regulations.
Process payroll accurately and on time - for multiple countries
Maintain PAYE, KiwiSaver, withholding tax, and contractor payment records
Manage timesheets and leave balances
Maintain confidential payroll records
Liaise with the Finance Manager and our Nepal-based accounts team as required
Responding to staff queries for leave, jobsheets, entitlements etc
Prepare employment agreements and contractor agreements using approved templates
Prepare contract variations and extensions
Coordinate onboarding and offboarding documentation
Maintain personnel files in accordance with privacy requirements
Track probation periods and contract renewal dates
Support recruitment administration (advertising roles, coordinating interviews, reference checks)
Support the organisation in preparing for key dates, annual events, and staff activities
Update Policies as needed
Prepare and collate documentation for work visa applications
Monitor visa expiry dates
Liaise with immigration advisers and relevant authorities when required
Support staff with any visa or immigration related questions
Book domestic and international flights
Support staff with any travel related questions
Ensure travel documentation (invitation letters, visa letters) is prepared in advance
Maintain travel records and approvals
Prepare per-diems and consultancy payment documentation and liaise with staff as needed
Oversee daily office operations
Maintain office supplies and equipment
Coordinate service providers (IT, insurance, utilities, cleaners)
Maintain organised filing and document management systems
Support meeting logistics and documentation preparation
Reviewing procedures and creating if necessary
Minimum 3 years’ experience in payroll and/or administration
Experience processing payroll in New Zealand
Strong attention to detail and accuracy
Experience preparing employment documentation
Experience coordinating travel bookings
High level of proficiency with payroll/accounting software - iPayroll experience an advantage
Moneyworks accounting software experience an advantage (but will be taught otherwise)
Handling confidential information with discretion
Strong organisational and time management skills
Comfortable working independently
Reliable and dependable
Highly organised
Detail-focused
Practical and solutions-oriented
Professional and discreet
Able to prioritise workload effectively within part-time hours
Only via email to jobs@msupply.foundation please - we will not consider your application if you just click “Apply now”
Send us the usual stuff (CV. If you’ve written any code that’s publicly available, include a link, thanks), plus your answers to the following questions.
Tell us something about how you see the world, society, and people.
You have $100,000 to spend to make the world a better place. What’s the plan?
Send us a poem you wrote, or like.