We are looking for an enthusiastic, organised and motivated Office and Accounts Administrator for the Ponsonby Community Centre (hereafter referred to as PCC).
The Office and Accounts Administrator reports to the General Manager and is responsible for providing effective and efficient financial and administrative services as well as customer service to our clients and venue hirers.
This is a unique opportunity to work within a diverse, local community and to assist the Manager with the continued development of a vibrant community hub.
Working closely with the public, stakeholders and community organisations, the Office and Accounts Administrator will have strong accounts and customer service experience and interpersonal skills.
This parttime role requires an individual able to work closely and effectively within a small team.
Main responsibilities include:
- Maintenance of all aspects of financial record keeping and accounts/payroll in relation to all business areas of PCC Inc. (including but not limited to, bank and general ledger reconciliations, payments, Payroll processing, eftpos and petty cash management and reconciliation, accounts payable/receivable reports and debt follow-up)
- Ensuring reporting and payments are accurate and timely to IRD, MOE and suppliers.
- Preparing financial reports for the Manager and Board and for the end of year accounts.
- Reception and customer service duties
- Processing of venue hire bookings and office admin support for the Manager
- Other tasks as directed by the Manager or Board of PCC
Qualities and experience:
Necessary:
- Excellent written and oral communication skills
- Enthusiasm, motivation and initiative
- Problem solving ability
- Friendly and courteous when dealing with all stakeholders
- Advanced time management skills
- Systems orientated
- Ability to work unsupervised with full accountability (sole charge of office when Manager not present)
- Flexibility and ability to take direction
- High standard of accuracy and efficiency
- High standard of honesty, responsibility and reliability
- Minimum of 3 years’ experience in an account’s admin role
- Be proficient in Xero and Payroll and Windows Office applications, particularly Excel.
- A clean criminal record (subject to a full police and criminal conviction check)
Desirable:
- An accounting degree/certificate or equivalent qualification
- Experience with Infocare ECE software
- Experience in preparing accounts for final year audit
Please send a cover letter and your CV, with referees listed to manager@ponsonbycommunity.org.nz
