School Office Administration & Reception

  • McLaren Recruitment
  • Johnsonville, Wellington, New Zealand
  • May 13, 2024
Full-Time Administration

Job Description

  • A customer focused, student-centric role offering great variety for engagement
  • Work with a friendly, supportive and collegial team and school network
  • Full time (35 hours), term time only. Commencing 22nd July 2024 (Term 3)


Established in 1956, Onslow College is a state co-educational secondary school located in Johnsonville with a student population of approximately 1400 students.

Our vision is for every ākonga to be able to come as they are to Onslow College. It is important for ākonga to grow as a whole person. For ākonga to be able to thrive in their future. Our values guide our behaviours and help us support everyone to be able to grow and succeed.

We are seeking a passionate, dynamic, highly organised and motivated Office Administrator to join our friendly, supportive and dedicated Manaakitanga Support Team. Core duties include:

  • Acting as the first point of contact for our school community, students, and visitors
  • Managing the front desk reception and welcoming visitors, ensuring that everyone is greeted warmly and attended to when they walk through the door
  • Monitoring and triaging the general admin email inbox
  • Answering incoming calls and responding to general queries in an accurate and timely manner
  • Supporting and managing accurate records of student absences, lateness and sickness
  • Triaging first aid and sick students, and attending to first aid emergencies as the first responder
  • Managing school office supplies and inventory and arranging logistics i.e. catering, transport arrangements
  • Providing general administrative support to the wider Manaakitanga Support team as required
  • Providing backup cover on occasion for the Relief Coordinator and Attendance Coordinator personnel.

No one day will be the same in this role. This is a highly engaging and diverse student-centric position with plenty of variety and opportunity to make your mark! If you are committed to our vision and want to make a difference in the lives of young people, then we want to hear from you! 

This is a permanent, full-time position (35 hours per week) during school term time only. Normal working hours will be between 8:00 am - 4.30pm. Commencing Monday 22nd July 2024 (Term 3). Based in Johnsonville, Wellington. Close to public transport and free parking nearby. 

Apply now to join our team and help us create a welcoming and engaging environment for our school community, parents, students, and visitors!

 

Person Profile:

  • Front of house, reception, office administration or business support experience in a fast-paced environment
  • Experience or familiarity with school environments is highly advantageous
  • Excellent interpersonal skills and/or experience in a customer interface role
  • Hold a First Aid Certification or be willing to complete a first aid course (we will provide paid training!)
  • Demonstrated ability to connect confidently and relate with people of all ages, backgrounds and cultures
  • A confident communicator with well-developed communication skills and can convey information in creative, clear and concise ways
  • Some experience supporting or coordinating events and logistics i.e. catering, travel and transport arrangements
  • Ability to think on your feet and problem solve in a timely manner
  • Ability to prioritise and work to deadlines
  • Display a professional, collaborative, positive can-do, friendly, calm and caring disposition
  • Ability to maintain confidentiality and discretion in sensitive matters
  • Confident with office technology i.e. Google Workspace (G Suite), Microsoft Office Suite, CRM databases (i.e. Kamar) and Adobe
  • Flexible and willing to occasionally work mornings to provide backup coverage for other staff as needed (i.e. relief hours may require a start time of 7am to 3.30pm)

Organisation

Onslow College

Job Summary

Join our team and help us create a welcoming and engaging environment for our students and school community; teachers, parents and visitors alike!

Salary

$29 - $32 per hour

How to apply

Applications close: Wednesday 29th May 2024

Send CV and cover letter to: Ngan Nguyen at mclaren.co.nz
Position description: Available to view at mclaren.co.nz

 

P: 04 499 1069

W. mclaren.co.nz

View the position description by copying this link into your browser:
https://mclaren.co.nz/wp-content/uploads/Onslow-College-PD-School-Administrator-Reception-Manaakitanga-Support-13.5.2024.pdf

Sector

Not for Profit

Job Description (PDF)